MSVU Senate Minutes -- December 5 2005
Senate, Mount Saint Vincent University
Senate Meeting December 5, 2005 Rosaria Boardroom 7:30 p.m. Minutes of Meeting Present: S. Brown (Chair), K. Arbuckle, R. BÃ©rard, D. Bourne-Tyson, J. Britton, K. Blotnicky, I. Blum, S. Bruhm, C. Brushett, K. Darvesh, A. Davis, C. French, F. French, P. Glenister, J. Gordon, E. Hicks, C. Hill, N. Kayhani, B. King, M. Lyon, A. MacGillivary, R. MacKay, S. Medjuck, J. Mills, R. Morris, D. Plumb, M. Raven, J. Sharpe, B. Taylor, L. Theriault, P. Watts, M. Whalen, A. Whitewood, D. Woolcott, R. Zuk Regrets: R. Fisher Guest: M. Landreville 1. Approval of Agenda Moved by J. Gordon, seconded by B. King to approve the agenda as circulated. CARRIED. 2. Approval of Minutes of November 28, 2005 (deferred) It was agreed to defer approval of the Minutes of the November 28, 2005 meeting until Senate meets on January 30, 2006. 3. Business Arising from the Minutes 3.1 Revision to By-law 12 Voting Procedures for Honorands (Notice of Motion given at November 28, 2005 Senate Meeting) Moved by M. Raven, seconded by A. MacGillivary that Senate approve the following addition to the Voting Procedures for Honorands: â The Secretary of Senate will acknowledge the submission of all nominations at the time of receipt. Subsequent discussions of nominations proceed under the conditions described in By-law 6.6â . CARRIED. 3.1 Revision to By-law 14.12 University Research Ethics Board (Notice of Motion given at November 28, 2005 Senate Meeting) Moved by A. Davis, seconded by M. Whalen that Senate approve the modification as presented to UREBâ s Terms of Reference to revise the Membership qualifications to respond more accurately to Article 1.3 of the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans; to revise the Quorum condition to allow for any increase in the Research Ethics Board membership; and to correct the split infinitive in the second point of Functions of the UREB. A friendly amendment to the Motion, namely to further revise the Membership of the Committee to read â Community Member(s), person or persons external to the universityâ rather than â Community Member, a person external to the universityâ was accepted. CARRIED. During the discussion it was noted that not all Standing Committees call for a member of Senate to be on the committee and, when that is necessary, it can, at times, be difficult to find a representative to meet that requirement. It was suggested that, with respect to UREB, to have a named Senator as a member could potentially be considered a violation of the armâ s length policy of the Tri-Council. 3.2 UREB Revisions to MSVUâ s Policies and Procedures : Ethics Review of Research Involving Humans and related forms Moved by A. Davis, seconded by K. Darvesh that the proposed UREB Revisions to MSVUâ s Policies and Procedures: Ethics Review of Research Involving Humans and related forms be approved as presented along with the same amendment as to the motion above. CARRIED. 4. Presidentâ s Announcements S. Brown noted that there is clearly a demand for the Campaign School which was held over the previous weekend. It was a well attended success. 5. Question Period Nothing was raised. 6. Unfinished Business Nothing was raised. 7. Committee Reports (Standing and Ad hoc) 7.1 Senate Executive 7.1.1 Notice of Motion: Revisions to By-law 14.6 Library Committee This motion will be dealt with at the January 30,2006 Senate Meeting. 7.1.2 Procedures for the consideration by Senate of Annual Reports for its Committees Moved by A. Whitewood, seconded by S. Bruhm that, starting in September 2006, annual reports of Senate standing committees be received and discussed at the September meeting. CARRIED. 7.2 Academic Appeals Committee L. Theriault noted that there are no appeals before the committee at this time. 7.3 Academic Policy and Planning 7.3.1 Policy on claiming multiple credentials D. Woolcott briefly explained the rationale for the policy and acknowledged the substantial effort of L. Theriault and I. Blum in terms of writing the policy in a manner that would make it easy to understand on the part of students, faculty, and others who are making decisions with respect to this matter. Moved by D. Woolcott, seconded by A. MacGillivary that, with a correction to the third example following Principle (1) will apply to the following series of credentials to read â Certificate in Business Administration, Bachelor of Tourism and Hospitality Managementâ , Senate approve the â Principles Governing the Awarding of Multiple Credentials (Certificates, Diplomas and Degrees) as distributed with the material for this meeting. CARRIED. Moved by D. Woolcott, seconded by S. Bruhm that Senate approve the inclusion of the statement of Principles Governing the Awarding of Multiple Credentials (Certificates, Diplomas and Degrees) be added to the Academic Calendar Undergraduate Programs under â Academic Regulations and Information, Admissionsâ following the Holders of University Degrees, Diplomas and Certificates section. CARRIED. Moved by D. Woolcott, seconded by A. MacGillivary that Senate approve the revised statement being included in each certificate and diploma program description excepting the Certificate in Professional Writing and Rhetoric and the Certificate of Proficiency in French. CARRIED. 2 7.4 Graduate Studies 7.4.1 Policy Changes for Graduate Studies 220.127.116.11 Proposal for new policy on maintaining registration in graduate programs Moved by M. Lyon, seconded by D. Plumb that the new policy proposal on maintaining registration in graduate programs be approved. CARRIED. 18.104.22.168 Proposal for new policy on leaves of absence from graduate programs Moved by M. Lyon, seconded by C. Brushett that Senate approve the proposed new policy on leaves of absence from graduate programs. Following some discussion, a motion to amend was moved by R. BÃ©rard, seconded by K. Darvesh that the last sentence of the proposed calendar entry for Leaves of Absence be revised to read: â Students on leave are not entitled to University services nor to any kind of supervision during the period of their leave. CARRIED with one opposed and one abstention. The Chair then called for a vote on the motion as amended. CARRIED with one opposed and three abstentions. 22.214.171.124 Proposal for new policy on deferral of admission Moved by M. Lyon, seconded by F. French that the proposed new policy on deferral of admission be approved by Senate. CARRIED with one opposed. 126.96.36.199 Proposal to delete policy on reactivation of study Moved by M. Lyon, seconded by D. Plumb that the proposal to delete the policy on reactivation of study be approved by Senate. CARRIED 188.8.131.52 Proposal for new calendar entry for requests for leave of absence and extensions Moved by M. Lyon, seconded by C. French that the proposal for a new calendar entry for requests for leave of absence and extensions be approved by Senate. CARRIED with one opposed. 184.108.40.206 Proposal for change in policy regarding registration in theses in M.A. and M.Sc. degrees, and 220.127.116.11 Proposal for change in policy regarding approval of theses Moved by M. Lyon, seconded by C. French that the proposal for change in policy regarding registration in theses in M.A. and M.Sc. degrees, and the proposal for change in policy regarding approval of theses be approved by Senate. CARRIED. It was agreed that the Calendar Editor should make further changes to the proposed calendar descriptions, as appropriate, to provide clarity. 7.4.2 Program Changes: MA/M.Ed. in Educational Psychology and Educational Foundations Programs 18.104.22.168 Course revisions 22.214.171.124.1 Proposal to change the calendar description of GEPY 6606 Values Reasoning 126.96.36.199.2 Proposal to change the course title and calendar description of GEPY 6646 Developmental Programming 188.8.131.52.3 Proposal to change the course title and calendar description of GFDD 6512 The History of Curricular Thinking 184.108.40.206.4 Proposal to change the course number, calendar description and unit value of GFDD 6524 19th Century Critical Thinkers: Marx to Habermas 3 220.127.116.11.5 Proposal to change the course number, calendar description and unit value of GFDD 6530 Gender and Education 18.104.22.168.6 Proposal to change the course number, calendar description and unit value of GFDD 6540 Teachers: Their Organizations and Decision-Making in Education 22.214.171.124.7 Proposal to change the course number, calendar description and unit value of GFDD Multiculturalism and Education All of the above course revisions were accepted as presented for information. 126.96.36.199 New Course Proposal 188.8.131.52.1 GFDD 6514 The Aesthetic in Experience Moved by M. Lyon, seconded by D. Plumb that Senate approve the proposed new course: GFDD 6514 The Aesthetic in Experience. CARRIED. 7.5 Undergraduate Curriculum The Undergraduate Curriculum Committee had nothing to report. 7.6 Committee on Appointment, Promotion and Tenure or Permanence for Academic Administrators (CAPTPAA) The Committee on Appointment, Promotion and Tenure or Permanence for Academic Administrators (CAPTPAA) had nothing to report. 7.7 Committee on Information Technology and Services The Committee on Information Technology and Services had nothing to report. 7.8 Library The Library Committee had nothing to report. 7.9 Nominations 7.9.1 Recommendations for Standing Committees Moved by A. MacGillivary, seconded by J. Gordon that Senate approve the election of the following individuals to Standing Committees of Senate. Committee Individual Recommended Term Begins Term Ends Graduate Studies Committee David Furrow When elected June 20, 2006 Committee on Information Technology and Services Allan Neilsen When elected June 30, 2008 CARRIED. 7.10 Research and Publications The Research and Publications Committee had nothing to report. 7.11 Student Affairs The Student Affairs Committee had nothing to report. 7.12 Committee on Teaching and Learning The Committee on Teaching and Learning had nothing to report. 7.13 Writing Initiatives The Writing Initiatives Committee had nothing to report. 4 5 7.14 Undergraduate Admissions and Scholarships L. Theriault noted the committee is still working on the bursary process which they anticipate finalizing shortly so that awards will be available in January. They have received about 315 in-course bursary applications which is considerably down from about 400 applications received last year. She noted a considerable increase in the number of emergency bursary requests which indicates a high level of need. 7.15 University Research Ethics Board The University Research Ethics Board had nothing to report. 8. Other Reports 8.1 Board of Governors N. Kayhani noted that as the Board of Governors had met in confidential session, she had nothing to report. 8.2 Studentsâ Union C. Brushett noted that the Studentsâ Union had hosted a World AIDS Day campaign on December 1st and that the U-Pass referendum passed which does not mean a U-Pass any time soon although they are now able to proceed with negotiations. 9. New Business Nothing was raised. 10. Items for Communication It was noted that information about many of the items approved this evening will be reflected in the University Calendar, and that the Secretary of Senate will write to individuals who have been appointed to Senate Standing Committees. Senators were requested to amend their copy of the By-laws as appropriate. 11. Adjournment Moved by C. Brushett, seconded by K. Arbuckle that the meeting adjourn at 8:50p.m. CARRIED.